Wednesday, November 30, 2022

Use of Megan’s List Forbidden for Employment Purposes

SunnyLeeWe did a background check on an applicant and it came back that he was a registered sex offender. Now we do not want to hire him. Are there any problems with withdrawing the offer of employment?

Yes, there are problems withdrawing an offer of employment on the basis of information obtained from Megan’s List.

Megan’s List was designed to be used by parents to alert them to home addresses in their neighborhood where registered sex offenders resided. It never was intended for, nor should it be used by, employers for employment purposes.

Penalties

In California according to Penal Code Section 290.46 (l)(2)(E), use of this information for employment purposes is prohibited. There are stiff penalties for an employer that uses this information as indicated in Section 290.46 (l)(4)(A):

“(4)(A) Any use of information disclosed pursuant to this section… shall make the user liable for the actual damages, and any amount that may be determined by a jury or a court sitting without a jury, not exceeding three times the amount of actual damage, and not less than two hundred fifty dollars ($250), and attorney’s fees, exemplary damages, or a civil penalty not exceeding twenty-five thousand dollars ($25,000).”

Civil Action for Misuse

In addition, if it is determined that there is a common practice of using this information, then the Attorney General may bring an action as indicated in Section 290.46 (l)(4)(B)(2):

“(4)(B)(2), the Attorney General, any district attorney, or city attorney, or any person aggrieved by the misuse is authorized to bring a civil action in the appropriate court requesting preventive relief, including an application for a permanent or temporary injunction, restraining order, or other order against the person or group of persons responsible for the pattern or practice of misuse….”

Authorization versus Use

It is important that an employer understand the distinction that exists between an applicant authorizing a background check and an employer being able to use that information, particularly where the law prohibits the use of that information.

Since it is difficult to ignore information once received, it is a better practice not to obtain the information in the first place. An applicant who is denied a job based on the Fair Credit Reporting Act must be provided with a copy of that information.

At that point the applicant would know the reason he/she was denied employment and could obtain an attorney and file legal action against the employer, which may subject the employer to actual damages and attorney fees, exemplary damages, or a civil penalty.

Employers who feel strongly about this issue should consult with their legal counsel.


The Labor Law Helpline is a service to California Chamber of Commerce preferred and executive members. For expert explanations of labor laws and Cal/OSHA regulations, not legal counsel for specific situations, call (800) 348-2262 or submit your question at www.hrcalifornia.com.

Staff Contact: Sunny Lee

Sunny Lee
Sunny Lee
Sunny Lee joined the CalChamber in 1995 and currently is an HR adviser. Before joining the CalChamber staff, Lee represented employers in state and federal court and before governmental agencies. She has extensive dispute resolution experience, having served as a court mediator in harassment cases, employment disputes and business litigation. She has trained employers and conducted audits of employment practices. Lee earned a J.D. from the McGeorge School of Law, University of the Pacific.

Related Articles

Recruiting Best Practices for a Post-COVID-19 Job Landscape

In Episode 164 of The Workplace podcast, CalChamber employment law expert Matthew Roberts and best-selling author and recruiting expert Rikka Brandon discuss hiring best practices in a post-COVID-19 pandemic job landscape. Today’s job landscape is...

CalChamber-Supported Background Check Bill Will Speed Up Job, Housing Applications

A California Chamber of Commerce-supported bill that will restore the accessibility of key court electronic indexes for conducting background checks passed the Assembly Appropriations Committee this week. The proposal, SB 1262 (Bradford; D-Gardena), preserves access...

Background Checks Bill Passes Senate

A California Chamber of Commerce-supported bill that will restore the accessibility of key court electronic indexes for conducting background checks passed the Senate this week. SB 1262 (Bradford; D-Gardena) preserves access to work by removing...