Saturday, December 3, 2022

CFRA Expansion Complicates Leave for Furloughed Employees

We have furloughed an employee. This employee now wants to take baby bonding leave after the birth of his child. Is the employee’s job protected under the California Family Rights Act (CFRA) while he is still furloughed?

This question received at a recent California Chamber of Commerce Leaves of Absence seminar exemplifies how complex the CFRA can be.

The recent CFRA expansion has added a new and more complicated layer for small businesses. As previously reported, starting January 1, 2021, employers with five or more employees must provide up to 12 weeks of job-protected leave each year.

While continuing to manage the economic realities of the COVID-19 pandemic, smaller employers also must quickly understand and comply with their obligations under the CFRA.

Furlough Definition

To answer this question, it’s important to know what “furlough” means. Although furlough does not have a legal definition, many employers, both large and small, furloughed their employees during the pandemic, most commonly because businesses were forced to shut down, revenue decreased sharply, or an employee’s job could not be performed remotely.

When furloughing employees, employers were keeping the employee on payroll as an employee but was no longer providing work for them. This is an important distinction from a layoff because a laid off employee is no longer employed.

So, because this furloughed employee is still employed, we need to determine whether the employee is eligible for the CFRA. Being furloughed affects this because the employee’s eligibility requirements are that:

• They’ve been employed for 12 months with the same employer; and

• Have actually worked 1,250 hours in the 12 months preceding the request for leave.

Evaluation

When evaluating whether an employee has been employed for 12 months, the employer looks simply at how long the employee has been employed — including time spent furloughed. However, to meet the 1,250 hours worked requirement, the employee must actually work those hours; a furloughed employee may not meet that requirement depending on how long they have been furloughed.

Let’s assume the employee is eligible. Next, what leave is he entitled to while being furloughed? After all, he is not working, so do we need to provide job-protected leave in these circumstances? This is a tough question to answer because the CFRA regulations don’t address this situation.

When the CFRA regulations don’t address an issue, the regulation directs us to the federal Family and Medical Leave Act (FMLA) regulations. Unfortunately, the FMLA regulations also don’t answer this furlough-related question.

However, employers may take guidance from the regulations that state when an employee is not expected to report to work for one or more weeks, that time would not count against an employee’s FMLA entitlement.

As if that is not complex enough, even if the employee is not presently eligible for CFRA leave while furloughed, the request for leave itself is a protected activity, so employers should be very cautious and consult with legal counsel if they’re making a decision to not bring a furloughed employee back to work after the employee has made the request for CFRA leave.


Column based on questions asked by callers on the Labor Law Helpline, a service to California Chamber of Commerce preferred and executive members. For expert explanations of labor laws and Cal/OSHA regulations, not legal counsel for specific situations, call (800) 348-2262 or submit your question at www.hrcalifornia.com.

Staff Contact: Matthew J. Roberts

Matthew Roberts
Matthew Roberts
Matthew J. Roberts joined the CalChamber in July 2019 as an employment law counsel/subject matter expert. He explains California and federal labor and employment laws to CalChamber members and customers, and was named in October 2021 to serve as manager of the Labor Law Helpline. He came to the CalChamber from the Shaw Law Group, P.C. of Sacramento, where he was a senior attorney, authored articles on emerging issues in employment law, and represented employers before state/federal employment law agencies. He received a B.A. in government from California State University, Sacramento and holds a J.D. from McGeorge School of Law, University of the Pacific, where he also served on the McGeorge Law Review as both a writer and primary managing editor. See full bio

Related Articles

5 New California Labor Laws Employers Should Start Preparing For

In Episode 161 of The Workplace podcast, CalChamber employment law expert Matthew Roberts and CalChamber policy advocate Ashley Hoffman discuss five new labor laws employers should know and prepare for: SB 1162; AB 152;...

Medical Documentation Requirements for Disability Leaves

If an employee requests a leave of absence as an accommodation under the Americans with Disabilities Act, can I require medical documentation from their health care provider? If so, how much time does the...

Avoid Surprises by Checking in with Employee During Family Leave

Is there any requirement to notify an employee in writing when their federal and/or state family leave is ending? Employers are not required to provide written notification under either the federal Family and Medical Leave...